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Archive for the ‘One Note Usage’ Category

General Usage Tips

OneNote Favorites in Full Screen

Posted by anirudhsaraf on May 22, 2008

I am always looking for ways to quickly find information. Users of EverNote are familiar with the tagging system, where you apply tags – homework, physics, computers – etc. to notes. That way you can look at notes, categorized according to these tags. This can complement the existing structure of notebooks/section groups especially when you have pages across notebooks, sections and pages.

Bring in the OneNote tags feature. It is one of those features which hold the potential to change the way you use OneNote. If you use OneNote to collect data, the tagging feature can make it a snap to find it again, and is specially helpful for review work. More on that later.

Jeff has a wonderful write up on how to use tagging in OneNote. I recommend reading that here if you are unaware of this feature. Now to create easily accessible favorites, create tags with which you want to classify your favorites, or simply create a tag called favorites. Now go to the page title and add the tags to your page. It will look something like thisimage

    clip_image001

 

Now to view pages tagged with favorites, call up the tags summary ( accessible in full screen mode) option.

In the tags summary pane you can view all your favorite pages under the favorites tag. You also have a bunch of sorting options ranging from viewing only the current notebook to viewing recently tagged notes.

Thus tagging pages with these tags, in combination with the tags summary pane can provide an easy way to create favorite pages, which are easily accessible in the full screen mode.

This feature is also very useful for reviewing notes, but a more detailed write-up on that later.

Posted in One Note Usage, OneNote | 2 Comments »

OneNote : Moving things in OneNote

Posted by anirudhsaraf on May 2, 2008

Picking up on John’s post on using OneNote in the classroom, I realized that class notes need a lot of restructuring. I thought i’ll share the technique I use to move things around in OneNote. OneNote is great for moving around text in containers, however it doesn’t always behave so well when moving ink. A technique I often use to move things around is a combination of zoom and the lasso tool. The lasso tools allows me to select exactly the things I want to move – meaning I can move graphs and associated text together; while the zoom in function shows me exactly how the placement is going to affect other text.

Quick Tip : The right click button on the pen is mapped to the lasso tool by default I think, hence you can quickly move things around with the lasso tool even as you take notes 🙂 . Lasso is also very handy to delete large portions of text.

View at 75% Zoom ( my normal writing setting)

image

At 25% I can see a larger portion of the page ; hence making it easier to move things around. I can even select multiple things and move them at once 🙂

image

It takes a little practice to use the lasso tool if you haven’t used it before, but once you get the hang of it, it is much quicker.

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Bringing together OneNote and PDF Annotator

Posted by anirudhsaraf on March 26, 2008

So you have all these PDF Files flying around. Research files, Professor Handounts, ebooks etc. etc. You love annotating with PDF Annotator ( check out the new version – IT SIMPLY ROCKS), but everything you have is in OneNote. Do you just shrug and print the PDF to OneNote and suffer?

You don’t need to. OneNote has this great feature called Insert -> File ( note :- not as PrintOut). This creates a copy of that file and embes it into OneNote. Clicking on it will open it in the associated program, but the file still remains embedded in OneNote. Now clicking on the PDF opens it in PDF Annotator where you can edit it. I recommend deleting the original file after inserting it into OneNote so that there is no confusion. Optionally, you can drag a file into OneNote and it will ask you whether you want to link to it or embed it.

The only drawback of this is that the embedded file is not searchable in OneNote. And be careful, otherwise you’ll soon find yourself using OneNote as a Windows Explorer replacement !!

For those interested in knowing how the files are actually embedded into OneNote follow this excellent post on how OneNote embeds file on Dan’s blog. http://blogs.msdn.com/descapa/archive/2006/09/22/766897.aspx

Inserting a File Steps from the Office Help Website

pdf.png

Posted in One Note Usage, OneNote | Tagged: , , , | 4 Comments »

Diigo: Mark up the Web

Posted by anirudhsaraf on March 24, 2008

Have you wished you could mark up a website? Highlight, add notes and the share it with others? Diggo is a solution to all your needs. Ok I exaggerated, it doesn’t have ink support (damn). However it lets you highlight, annotate, tag , bookmark, blog and share webpages. Isn’t that awesome? If you are tired of printing all those webpages to OneNote just so that you could highlight up the important parts, Diggo is your solution. Sign up, don’t hesitate to download the firefox/IE tool bar, give it a spin and well leave me a note of thanks :).

diigo.png

Go Sign up now http://www.diigo.com/

Posted in general, One Note Usage, OneNote | Tagged: , , | 1 Comment »

Marking up PDF’s

Posted by anirudhsaraf on March 11, 2008

There are several solutions/ workaround to getting this done. I just want to share my thoughts on some of them

1) Print to OneNote : This method works pretty well for single page/ small pdf files. A major disadvantage though is the loss of page demarcation as printing just puts them all together. All together a clumsy solution if the PDF is more than a few pages. Also printing large pdf files takes a very long time.

2) PDF Annotator : Great for filling out forms etc. since it opens the PDF file directly. No need for conversion. It however takes a serious performance hit for large files with frequent errors. It’s better than OneNote since it atleast retains the formatting but fails when it comes to annotating large PDF’s. I also find the double scrollbar really irritating.

3) Windows Journal : I just discovered it yesterday 🙂 I assume most users neglect Journal in favor of OneNote. However the minimalistic nature of Journal is simply great for marking up PDF’s. I printed a 600 page pdf to journal in less than a minute. Journal also gave each page in the PDF it’s own page. In my opinion it beats OneNote and PDF Annotator for annotating PDF’s. PDF annotator has the advantage that it can work directly with PDF files, but Journal coupled with PrimoPDF ( free PDF printer) can achieve the same effect. So if you have large PDF files ( e-books) which you want to mark up, give Journal a try. Note: There is a loss of quality when using the Journal Writer. Thus if the PDF is not of high quality, you are better off using PDF Annotator I think.

Sample Renderings of a PDF Page

1) Adobe Reader

adobe-reader.jpg

2) OneNote

onenote-sample.jpg

3) PDF Annotator

pdf-annotator.jpg

Along with the frequent error message

pdf-nnotatot.jpg

4) Windows Journal

journalsample.jpg

Does anyone have a better solution? Feel free to comment on how you mark up those PDF’s.

Ani

Posted in One Note Usage, OneNote | Tagged: , , , , , | 11 Comments »